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Saturday, December 19, 2009

Managing Your Yahoo Mailbox(Working With Folders Creating Folders Moving Messages Sorting Messages Deleting Messages Renaming and Deleting Folders)

. Saturday, December 19, 2009

Working With Folders

Liam managing his mail
Looking to keep better tabs on your messages? You’re in luck. Yahoo! Mail folders make it easy to organize those incoming and outgoing messages.
Yahoo! Mail stores all your messages for as long as you have your Yahoo! Mail account, no matter what folder they’re in (with the exception of Trash and Spam)—and there’s no limit to the number of messages that you can save.
On first glance you’ll notice that your mailbox has five special-purpose, permanent folders that you can’t remove or rename:
  • Inbox icon  Inbox—Unless you tell us otherwise, all incoming messages automatically go to your Inbox folder (except suspected spam). You can read your mail in the Inbox, then delete it, move it to another folder, or leave it in the Inbox.
  • Drafts folder icon Drafts—The Drafts folder holds messages that you’ve composed but haven’t sent yet. A message saved in your Drafts folder stays there until you either send it or delete it.  Learn more
  • Sent folder icon Sent—You have the option of saving copies of the email messages you’ve sent in your Sent folder. This makes it simple for you to review or resend the message if necessary.  Learn more
  • Trash folder icon Trash—When you delete messages in Yahoo! Mail, they’re moved to the Trash folder. But remember that messages in your Trash folder can be deleted at any time without warning. So don’t put them in the Trash if you want them later. You can also empty the Trash folder yourself. Once messages are emptied from the Trash folder, they are permanently deleted from the Yahoo! Mail server and can’t be recovered.
  • Spam folder icon Spam—The first time you get a message that SpamGuard considers junk mail, it creates an additional permanent folder called Spam, where it stores these messages.  Learn more
With this in mind, you’ll see that it’s easy to view the contents of any folder in your Yahoo! Mail account.
 

Here’s How

  1. Go to your Yahoo! Mail Inbox. (Remind me how.)
    A list of all your folders appears on the left side of the page, and the messages in your Inbox folder appear on the right.
    List of folders with Inbox selected
    A number next to a folder’s name tells you the number of unread messages in that folder.
    The number of unread messages in your Inbox
  2. Click the name of a folder to see its contents.
    Click the name of the folder to see its contents.
    A list of messages in that folder appears in the summary area on the right.
    Contents of the Sent folder
  3. To display a message in the Reading Pane (the area below the list of messages), click the desired message in the list of messages. Learn more
    The content of the message appears in the Reading Pane.
  4. To close a mail folder (that is, to no longer display the messages it contains), click the name of a different folder.

    Creating a New Folder

    To make your mail easy to manage, Yahoo! Mail lets you create as many personal mail folders as you want. Personal folders help you organize incoming and outgoing messages in ways that make sense to you.

    Here’s How

  5. On the folders list on the left side of your Yahoo! Mail page, click the Add link next to Folders.
    Click the Add link to begin adding a new folder.
    A new folder appears in the Folders list with the default name "untitled", and it is selected.
    A new untitled folder appears in the Folders list.
  6. Type a name for the new folder, and press Enter or click outside the name box.
    Type a name for the new folder.
    Tip: Folder names can include letters, numbers, and the hyphen (-), space ( ), and underline (_) characters only.
    The new folder appears selected on the Folders list in alphabetical order.
    The new folder appears in the Folders list.
    Note: It’s not possible to create subfolders (that is, folders within folders).




  7. Moving Messages to Another Folder

    Moving messages between folders in your Yahoo! Mail account is easy. You can either drag and drop messages from one folder to another or move them using the Move menu.
    Tips for selecting multiple messages:

    To select multiple consecutive messages, select the first message in the series, hold down the Shift key and select the last message in the series.

    To select multiple messages that aren’t consecutive, hold down the Ctrl key (Windows) or the Apple key (Mac) and select individual messages,

    To select all messages in a folder, click the box at the top of the column of check boxes.

    Click the box at the top of the column to select all messages.
     

    Here’s How

    To move messages using drag-and-drop:
  8. Open the folder with the emails you want to move. (Remind me how.)
  9. Click the check box in front of each message that you want to move to select it (or select multiple messages as described above).
    Select the messages you want to move.
  10. Drag the selected message or messages to the target folder.
    As you drag the messages, No drop symbol indicates that you can’t drop them at the location of the cursor. For example, you can’t drop a message into the folder where it is currently stored or onto the reading pane.
    The icon indicates that you cannot drop the messages there.
    When your dragging reaches a folder, Ok to drop symbol indicates that you can drop the messages there.
    The icon indicates that you can drop the messages there.
  11. Release the mouse button to drop the messages.
    The messages go into the target folder.
  12. To see the messages you moved, click the name of the folder they went into.
    Click the name of the destination folder.
    The relocated messages appear on the folder’s message list.
    The messages you moved appear in the destination folder.
 
To move messages using the Move menu:
  1. Open the folder containing the emails you want to move.
  2. Click the check box in front of each message that you want to move to select it, or select multiple messages as described above.
  3. From the Move menu in the folder’s toolbar, select the name of the destination folder.
    Choose the name of the folder from the Move menu.
    The messages move into the folder you selected.

    Sorting Messages in a Folder

    You can sort your messages by various aspects: the date you received them, who you received them from, or their subject. You can sort messages in a couple of ways: using the View menu or using the column headers.
    When you first view a folder’s contents, the messages are automatically sorted in descending order by the date they were sent with the most recent messages at the top (hence, the newest ones first).
    Messages sorted by descending date
    A column header appears at the top of each column, displaying the title of the column. The sort order arrow appears on the selected column header, pointing in the direction that column is sorted: down for descending, up for ascending.
    Down arrow indicating a sort based on descending date
    You can sort the messages in any column by clicking the column header. Click once to sort the messages in descending order; click it again to sort them in ascending order.
    Up arrow indicating a sort based on ascending date
     

    Here’s How

    To sort messages using the View menu:
  4. Open a folder. (Remind me how.)
  5. Click View and choose a sorting option.
    Choose a sorting option from the View menu.
 
To sort messages using a column header:
  1. Open a folder. (Remind me how.)
  2. Click the Date column header.
    Click the column header to change the sort order.
  3. The direction of the arrow changes, and the contents of the folder are restored in ascending order, so the most recent message appears at the bottom of the list.
    Messages sorted by ascending date
  4. To sort the messages by the data in a different column, click the desired column header. For example, click From to sort by the senders of the messages.
    Click another column header.
    The sort order arrow appears on the selected column header, and the contents of the folder are restored based on this column’s data. The sort order (that is, ascending or descending) remains the same as it was on the last column—ascending in this case.
    Messages sorted by sender

Deleting Messages

When old email messages start piling up, you can delete email messages from any of your folders.
 

Here’s How

  1. Display the folder containing the email you want to delete, and select the message or messages to delete. (Remind me how to select multiple messages.)
    Tip: You might find it useful to sort your messages before selecting the ones you want to delete. For example, if you want to delete all the messages from a particular sender, first sort by sender. That way, all the messages from each person will appear together in the message list and you can easily find and delete the ones you want.
  2. Click the Delete button (or press your computer’s Delete key).
    Select one or more messages, then click the Delete button.
    Yahoo! Mail moves the selected messages into your Trash folder.
    Tip: You can also delete email by dragging selected messages straight to the Trash folder.
  3. Didn’t mean to delete that message? You can retrieve deleted messages from your Trash folder, as long as the trash hasn’t been deleted yet. To retrieve a deleted message, select the Trash folder in the folders pane, select the message or messages you want to retrieve, and drag them to your Inbox or another folder.
    Drag the selected message from the Trash folder to another folder.
  4. To permanently delete the messages in your Trash folder, click the Empty link next to the Trash folder on the left navigation bar.

    Renaming and Deleting Folders

    You can change the name of a personal folder anytime or delete it completely when you no longer need it.
     

    Here’s How

    To rename a folder:
  5. Double-click the folder whose name you want to change in your list of personal folders.
    The folder name highlights for editing.
    The folder name is selected for editing.
  6. Type the new name and then press Enter.
    Type the new name for the folder.
    Tip: Folder names can include letters, numbers, and the hyphen (-), space ( ), and underline (_) characters only.
    The renamed folder appears in alphabetical order in the personal folder list.
    The renamed folder appears in the folder list.
 
To delete a folder:
  1. Select the folder to delete in your list of personal folders.
    Note: You can only delete empty folders, so be sure to move or delete all the messages in a folder before you try to delete it.
  2. Press your keyboard’s Delete key.
  3. Click the OK button to delete the empty folder.
    Click OK to delete the empty folder.
  1. Click the Empty link next to the Trash folder.

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